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Chris Niccolls

Continuous Improvement and Outsourcing

By January 6, 2013

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Continuous improvement

PHOTO:All Rights, Microsoft Corporation

For most managers of corporate services, and for those who own and manage their own services, the idea of "Continuous Improvement" is still a strange new idea. Nevertheless, continuous improvement is how we get all the "stuff" we have today: refrigerators, cars, phones, computers, etc. We expect manufactured goods to be better (cheaper, more features, faster, etc.) than the previous model they replaced. Over a few years, we find more features that work better, than the old model.

Look at your smart phone. It has features that didn't exist just a few years ago. Your phone is a better phone, but it is also a camera. You no longer need a separate camera (or video cam, digital recorder, eReader, etc.). However, continuous improvement is about more than manufacturing. Athletes continually train for better performance, learn from their mistakes, and go on to break world records. Each new generation of athletes sets new records. What about your service? Are you setting (and achieving) ever higher goals each year? When your firm sets new goals, do you exceed them?

Consider your billing process. You print, fold and stuff envelopes, put on stamps and send it out. Then you get back envelopes, open them, sort out checks, look for notes (complaints and comments) in the envelops, compare arriving envelopes with billing, re-bill accounts that haven't paid, etc. You might figure out a few ways to improve the process (buy a faster printer, get a letter stuffing machine?), but you're not expecting to revolutionize the process. For most of us, we do our billing today pretty much the way we did 10 years ago.

If you outsource to the Cloud, you can vastly improve the process. A Cloud based billing system could assemble and mail out your billing every month. Perhaps your customers would want to pay electronically, reducing time and postage? Continuous improvement could bring us revolutionary productivity in the coming years. Care to join the revolution?


February 12, 2013 at 3:18 pm
(1) Bill Z Walton says:

Good day! Do you know if they make any plugins to protect against hackers? I’m kinda paranoid about losing everything I’ve worked hard on. Any tips?|

February 13, 2013 at 10:34 am
(2) outsourcing says:

I use a tool called Akismet, it’s one of the most popular. I don’t know if it works for every blogging tool (I use WordPress), but I do know that it works for some of the top tools. So far, it’s been highly accurate in automatically reading messages and sorting out spam from real messages. For most blogging tools, I THINK Akismet is free. Give it a try!

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